On-line Application Procedures, Application Fee and Supporting Documents


Suggested Steps:
Applicant Search potential supervisor(s) of your research areas*
Contact potential supervisor(s) to discuss your proposed research areas
On-line Application for Admission
For details of major research areas, contact persons and postgraduate admissions advisors in each Department and/or Faculty, please visit: http://www.gradsch.hku.hk/gradsch/web/apply/guide1718/6-1.html.

All applications and supporting documents have to be submitted via the on-line application system by the appropriate closing date as mentioned above. To submit an on-line application, please visit our website: http://www.gradsch.hku.hk/gradsch/prospective-students/how-to-apply.

Application fees can be paid in two ways: (1) via the on-line application system by credit card at a discounted rate of HK$150 per application, or (2) by other means at the rate of HK$400 or US$53 per application [see section (e) below for details]. Application fees are non-refundable.

Applicants who wish to apply for admission to more than one department should submit one complete set of the on-line application form and supporting documents for each proposed department of study.

The University views any act of plagiarism as of the utmost seriousness and it is a form of academic misdemeanour that the University will not tolerate. To discourage plagiarism, the University will conduct a plagiarism check on the application materials submitted by the applicants, including the research proposal, research plan and vision statements (the latter two are only applicable for HKPF applications), before offer of admission.  Proper referencing is needed in the preparation of research proposals. The result of the plagiarism check will be taken into consideration when the Department, Faculty and Graduate School review the application. The application may be deemed unsuccessful if plagiarised materials are identified.

The application documents include the following:

(a) On-line application form

(b) On-line submission of certificates and complete transcripts of undergraduate and postgraduate studies

Please upload certificates and complete transcripts of your undergraduate and postgraduate studies via the on-line application system. Applicants have to supply certified hard copies of academic certificates and transcripts upon request. Documents that are not in English should be accompanied by a formally translated version in English. If the policy of your institution is that the transcript should remain confidential, please request your institution to send it directly to the HKU Graduate School.

For current undergraduate or postgraduate students: It is to your advantage to upload an interim transcript showing the results of courses you have completed so far.

For qualifications obtained from HKU (except HKU SPACE): Certificates are not required but if you are a graduate, you are requested to upload your transcript with your on-line application; if you are a current student, you are requested to upload your examination results obtained from the Student Information System through HKU Portal or your examination result slips.

(c) On-line submission of statement of research interest or research proposal

Whether a statement of research interest or a research proposal is required depends on your proposed programme and department of study. Please click here for details. In general, a statement of research interest should include your reasons for undertaking graduate work at HKU, while a research proposal should include the background, the objectives and the methodology/approach you propose to take in studying the subject matter.

(d) Two on-line academic referee's reports

Please invite two academics who are familiar with your academic achievements to complete the academic referee's report on-line. After you have submitted your application, an email, which includes a link generated by the HKU computer system, will be sent to your referees inviting them to complete the referee’s report on-line. Please provide complete and accurate information of the referees, including email addresses, in the application form.

(e) Proof of payment of application fee (this is not required if payment is made via the on-line application system)

Local applicants: Please deposit the amount of HK$400 to any branch of HSBC (account no.: 002-222834-014 (Ref: 4001)) or transfer the amount to the account using an ATM machine (please click here for payment instructions) and submit the original customer copy of the Account Deposit Form or the ATM customer advice with your application.

Overseas applicants: Please pay by bank draft of HK$400 or US$53 payable to “The University of Hong Kong”.

Note: Please write your full name and proposed department of study on the back of the pay-in-slip or bank draft for identification purposes. Cash will NOT be accepted.

Applicants are encouraged to pay the application fee via the on-line application system by credit card, at a discounted rate of HK$150.

(f) Official score report of TOEFL, IELTS or other English language proficiency tests as specified in the above section “General Qualifications for Admission” (for applicants from institutions outside HK where the language of instruction and examination is not entirely in English)

Applicants should request the Educational Testing Service (ETS) to send an official score report to the University direct. The original or a certified copy of the Examinee’s score record will not be accepted. For this purpose, the TOEFL code of the University is 9671 and please use 99 as the department code for sending the official score report to the HKU Graduate School. [It is a policy of the TOEFL Policy Council to validate scores which are obtained within a two-year period. The University therefore accepts this two-year validity rule in the admission exercise.]

(g) Official score report of the GMAT or GRE (taken within a five-year period) (ONLY for applicants to the Faculty of Business & Economics) (Institution codes: GMAT – FS2-WL-48; GRE - 2482)

(h) Official score report of the GRE Subject Test in Psychology (taken within a five-year period) with a minimum score of 550 (ONLY for applicants to the Department of Psychology if they do not have a first degree in Psychology) 
(Institution code: 2482)

(i) On-line submission of other documents

Other documents that applicants would like to bring to the attention of the University, e.g. list of publications, documentary evidence of academic awards and professional qualifications, and summary of relevant experience.

If some of the supporting documents are not ready or available at the time of submission of applications, applicants should upload the documents via the on-line application system as soon as they are available, with their full name in English, the proposed curriculum and department of study and application number clearly written on the top right hand corner of each document. On or before the closing date, all supporting documents (except the referee reports) should be uploaded onto the on-line application system by the applicant; the referee reports will be submitted by the referees directly through the system on-line. Documents/Information submitted/uploaded after the closing date may not be considered.

(j) All documents submitted in support of an application will be destroyed if the application is unsuccessful. Documents once submitted will not be returned. Do not send original or irreplaceable documents.

(k) All documents will be vetted before a formal letter will be issued to the successful applicant. Any forged documents found shall render the application unsuccessful or conditional offer being withdrawn.