Current Students

Leave of Absence

Students enrolling in different academic years are governed by different leave regulations as follows:

Vacation Leave (For full-time students only)

Up to 14 days (excluding Sundays and public holidays) in each 12-month period during the normative study period (See Notes 1 & 2)

Study Leave

Minimum leave period: Nil
Maximum leave period: A cumulative period of 12 months for study leave for the entire period of study

Non-study Leave

Minimum leave period: 7 calendar days
Maximum leave period: A cumulative period of 12 months for non-study leave for the entire period of study

Sick Leave (w.e.f. January 1, 2014)

An MPhil/PhD student who needs to be away from his/her study because of illness shall take sick leave.

  • The student shall inform his/her supervisor and Department immediately of his/her sick leave.
  • For sick leave of 3 days or above, the student shall submit an application for sick leave with a certificate signed by a registered medical practitioner as far as possible.
  • For sick leave over 7 days, the student shall submit an application for sick leave and it must be accompanied by a certificate signed by a registered medical practitioner.
  • If the student needs to be away from his/her study because of illness for a longer period of time where his/her study progress may be affected, he/she should take non-study leave instead of sick leave.

Notes:

1. For vacation leave taken on or after 1 September 2006, Sundays and public holidays will not be counted in the total number of days of vacation leave taken. Also, Saturday is counted as a half day for vacation leave taken w.e.f. January 1, 2012.

2. If students would like to take more than 14 days of vacation leave in one year, they may be allowed to advance the following year's vacation leave, subject to approval from the supervisor and the Departmental Research Postgraduate Committee (DRPC). The maximum number of days of vacation leave that can be advanced is 5 days. If students would like to advance more than 5 days, they are advised to take non-study leave on top of the vacation leave instead.

3. In addition to the above regulations, holders of Hong Kong PhD Fellowships (HKPF) have to observe the terms and conditions as stipulated by the Research Grants Council regarding leave of absence.

4. Students enrolled in Joint Programmes are expected to spend half of their study period at the partner institution, and are allowed to take study leave of up to half of their period of study.

5. A blanket approval has been granted by the Board of Graduate Studies to allow Joint PhD students (and students of the Joint Educational Placement for PhD with The University of Toronto) to take study leave exceeding half of their study period, provided that the relevant Joint PhD Committee has approved the individual student's study plan in accordance with the requirement that joint PhD students can spend a maximum of 60% of their study period at the partner institution.

Please also refer to the  Frequently Asked Questions (FAQ) for Current Students for more information